Boutique hotel print is small in size but highly visible in the guest journey. A key-card holder is handled at check-in, a welcome card is usually seen in the room, and a door hanger remains useful throughout the stay. When those pieces share consistent artwork and production specifications, they are easier to approve, reorder and update across properties.
This checklist focuses on the information a hotel, management group or design studio should confirm before requesting a written production quote.
1. Start with the guest touchpoint
Define where each piece will be used before choosing paper or finish.
- Key-card holder: confirm the card size, pocket or slit structure, folded size, room-number writing area and any Wi-Fi or contact information.
- Welcome card: confirm whether it sits on a desk, bed or welcome tray, and whether it needs space for a handwritten name, QR code or property-specific message.
- Door hanger: confirm the finished shape, handle opening, front/back messages and whether the hanger needs one design or several operational variants.
2. Freeze the finished dimensions
Provide width and height with units, plus the folded size when the item folds. For key-card holders, include both the flat and finished dimensions. For door hangers, include the opening diameter and the distance from the edge to the opening. A physical reference can help, but the written dimensions still need to be approved.
3. Count properties and artwork versions
Quantity alone is not enough for an accurate quote. State the total quantity and the number of separate designs or properties. A 500-piece order split across five property artworks is different from one 500-piece design because proofing, setup and packing may change.
4. Choose paper and finish for the actual use
The appropriate stock depends on the structure, handling and desired appearance. Useful information includes paper weight, coated or uncoated feel, recycled-content preference, matte or gloss lamination, foil, spot finish, scoring and die-cut requirements. If the finish is not yet selected, describe the desired look and handling environment instead of guessing a specification.
5. Prepare artwork for review
Supply a current PDF, AI or other production artwork file when available. Include linked images and fonts, or convert fonts to outlines in the final production file. Keep logos and important text inside a safe area, extend backgrounds through the bleed area, and identify any Pantone, CMYK or special-finish instructions.
ZORVOO offers a no-charge digital check of one current artwork file before quote. The check can flag practical issues such as finished size, bleed, safe area, image resolution, fonts, cut shape and finish dependencies. It is a digital review only, not a physical sample or final color guarantee.
6. Confirm destination and required date
Provide the delivery city, postal code and country, plus the date the finished pieces are needed. Production and transit time should be confirmed in writing after the specification, artwork status, packing and freight route are reviewed. Avoid treating an estimated website delivery range as a project-specific promise.
7. Build a clean replenishment record
After approval, retain the final dimensions, stock, finish, dieline, property artwork, packing instructions and proof version. A clear record helps a later replenishment match the intended specification and reduces avoidable re-approval work.
Compare the three formats and prepare one coordinated inquiry on the custom hotel print products page.
Product starting points
For a production check, send the product, finished size, quantity, number of designs, material/finish, artwork status, destination and required date through the ZORVOO Contact form.